Employment Offer Letter
Formal offer to a candidate covering role, compensation, and start date.
Description
Defines position, pay, benefits, start date, contingencies, and IP/confidentiality acknowledgements.
Details
Use Cases
- Full-time Hire
- Part-time Hire
- Internship Offers
- Contractor-to-Employee
Parties
- Employer
- Employee
Required Signers
- HR/Authorized Signatory (Employer)
- Employee
Typical Fields
- Position & Level
- Compensation
- Start Date
- Probation
- Background Check
- Notice/At-will
Key Clauses
- IP assignment & confidentiality
- Non-solicit (if applicable)
- Arbitration/Dispute
Workflow
- Prepare: Populate role, comp, start date.
- Send: Add candidate; enable e-sign.
- Sign: Employee accepts; employer countersigns.
- Post-sign: Kick off onboarding tasks.
Attachments
- Policy Acknowledgement
- Benefit Summary
- NDA/PIIA
Tags
- HR
- Recruiting
Compliance Notes
- Follow local labor law for notices, benefits, and disclosures.
Frequently asked questions
Can I add benefits and bonus details to the offer letter?
Yes. Add or edit sections for benefits, bonus structure, and equity before sending.
What happens if the candidate declines?
They can decline directly in the signing flow — the status updates on your dashboard so you can send a revised offer or close it out.
Can I reuse this template for multiple candidates?
Yes. Save it as a template and reuse it for every new hire, updating the name, role, and compensation fields each time.
How long does a candidate have to sign?
You set the expiration date when sending. Most teams give candidates 5–7 business days.
Estimated time
3–6 minutes
Typical roles
Employer, Employee
Metadata
Category
HR
Template ID
employment-offer-letter